Dynamics 365 Business Central Essentials vs. Premium – Choose the best licensing

Dynamics 365 Business Central Essentials vs. Premium

In the fast-paced world of business, having the right tools at your disposal can be a game-changer. Dynamics 365 Business Central is an ERP software that wields immense power when it comes to streamlining operations and driving success. With two subscription options available—Business Central Essentials and Business Central Premium—the task at hand is to uncover the ideal licensing option for your organization. This blog explores the nuances between these options and sheds light on the roles of full and additional users. Let’s dive in.

What is Dynamics 365 Business Central licensing?

Both Business Central Essentials and Business Central Premium follow a user-based licensing model, allowing easy management and configuration. Additionally, the Team Members option lets you add users as needed.

Full users and additional users

A full user plays a crucial role in your day-to-day operations, spanning various departments such as customer service, sales, finance, and supply chain management. They require comprehensive access to all the capabilities of the software to ensure the smooth functioning of your organization.

On the other hand, team members are additional users who are considered light users within the system. Although they don’t require the complete range of functionality available to full users, they still contribute to your business ecosystem. Team members typically focus on activities such as viewing reports and logging expenses, and they participate in essential tasks that support the overall business processes.

The Team Members licensing option provides a cost-effective solution to involve these users in your business operations while keeping everyone connected and engaged. When you opt for the Team Members license, you can extend the software access to team members without incurring the cost associated with full user licenses.

Business Central Essentials  

Microsoft Dynamics 365 Business Central Essentials offers a suite of modules designed to meet the needs of any business, making it an indispensable tool for SMEs. Here are its key modules and capabilities.

What is included in Dynamics 365 Business Central Essentials?

  • Financial management: You can effortlessly handle budgets, fixed assets, account schedules, and deferrals. It also provides support for bank account management, payments, transaction reconciliation, and other essential financial functions.
  • Supply chain management: This module equips you with the tools to manage purchase orders, returns, invoicing, discounts, and vendor relationships. It ensures that your procurement and payables processes are streamlined, saving you time and effort.
  • Customer relationship management: Systematically manage your campaigns, contacts, interactions, documents, and opportunities. Moreover, it seamlessly integrates with the Dynamics 365 Sales application, providing you with a unified platform for comprehensive customer management.
  • Project management: D365 BC Essentials provides you with tools to handle basic resources, capacity planning, job management, cost tracking, and timesheets. You can stay on top of your projects, ensuring they are delivered on time and within budget.
  • Warehouse management: Dynamics 365 Business Central Essentials offers features such as warehouse receipt and shipment management, bin setup, and integration with warehouse management systems. These capabilities allow you to maintain accurate inventory records.
  • Human resources management: You can handle employee data, track absences, manage leave requests, and maintain HR-related information, ensuring smooth HR operations within your organization.

Dynamics 365 Business Central Premium

If you are looking for a comprehensive solution that goes beyond the essentials, then Dynamics 365 Business Central Premium is the perfect choice for you. Building upon the features of the Essentials license, the Premium license introduces two powerful modules: Service Management and Manufacturing.

What is included in Dynamics 365 Business Central Premium?

  • Service Management: With Dynamics 365 Business Central Premium, you can access advanced functionalities for planning, dispatching, and managing service-related tasks. This module empowers you to streamline your service operations, ensuring timely and efficient delivery to your customers.
  • Manufacturing: The Manufacturing module is a game-changer for companies involved in manufacturing and distribution. It offers an array of critical features, such as assembly management, version control, basic capacity planning, and a standard cost worksheet. These tools enable you to optimize your production processes, manage inventory, and maintain cost control.

In addition to the new modules, Dynamics 365 Business Central Premium retains all the modules available in the Essentials license. This means you still have access to the powerful capabilities of Financial Management, Supply Chain Management, Customer Relationship Management, Project Management, Warehouse Management, and Human Resources Management.

How much does Dynamics 365 Business Central licensing cost?

Dynamics 365 Business Central Essentials pricing

The Essentials plan provides a robust set of features and is priced at 70 dollars per user per month. With this investment, you gain access to all the essential modules.

Dynamics 365 Business Central Premium pricing

For those seeking an even more comprehensive solution, the Premium plan is the ideal choice. Priced at USD 100 dollars per user per month, this plan includes additional modules, such as Service Management and Manufacturing.

Team Member Pricing

In addition to the main plans, you have the option to add team members to your selected plan. These team members can benefit from the functionality of Dynamics 365 Business Central at a lower cost. Adding team members to your plan is priced at eight dollars per user per month. This allows you to extend the benefits of Dynamics 365 Business Central to more users within your organization without overspending.

Take the time to evaluate your user requirements, consider the benefits offered by each licensing option, and make an informed decision. Whether you opt for Business Central Essentials or Business Central Premium or utilize the Team Members licensing option, Dynamics 365 Business Central is your path to thrive in the modern era.

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DemandDynamics understands that every business is unique, so we take the time to understand your needs, goals, and system environment. As a trusted Microsoft Gold partner, we provide top-notch services to help you achieve your business goals. Our on-demand services feature a pay-as-you-use model for easy budget management; we provide our services, and you only pay for the hours used. Choose us as your Dynamics 365 services partner and experience the difference.

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