Enterprise Resource Planning (ERP) is a critical solution that helps businesses streamlines their processes.
Table of Contents
What Is an Enterprise Resource Planning (ERP) Solution?
Enterprise Resource Planning (ERP) is a critical solution that helps businesses streamlines their processes. ERP has proven to enhance efficiency, help make better data-driven decisions, and improve data flow between operations with a centralized and user-friendly interface. Here are some of the most impactful modules offered:
- Accounting and Finance Module– Streamline finances and bring real-time visibility into the company’s core accounting, revenue management, budget, and tax management.
- Supply Chain Module– Assists designing an effective product tracking mechanism, including vendor scheduling, claim processing, inventory purchase, shipment tracking, and product returns.
- Inventory Management Module– Assists companies with inventory control, scanning, automatic ordering, purchase orders, and automated inventory stocking.
- Manufacturing Module– Manages quality control, work orders, product lifecycle management, engineering process, and planning.
- Business Intelligence Module– Enables you to make intelligent business decisions with customizable dashboards, real-time data access, interactive visualization tools, and report generation.
- CRM Module– Enables companies to improve sales, marketing, and customer servicing efficiency and effectiveness by creating a centralized data repository.
How much will an ERP Software cost?
While considering an Enterprise Resource Planning software to simplify business, the most common question that arises is, “How much will an ERP software cost for my company?”
The average ERP budget per user is $7,200 according to a recent ERP study. ERP implementation not only includes the system costs, but various associated implementation and training costs as well. So, the overall cost could be up to $750,000 for a mid-sized company depending on the size, specific business requirements, and extent of the system’s use. Price, similarly to scope, should be scaled to fit your company’s needs.
Before determining the cost of an ERP system, we need to understand that estimating the cost of ERP software entails a detailed check of several variables that can differ widely from one company to the other.
Understanding the factors that influence ERP costs can help you better understand how much your company should budget for an ERP implementation. When discussing the standard cost of an ERP, there are two introductory licensing models available:
This is a licensing model that enables a company to host the software on its own servers. It could be a better option for large companies, but it’s more expensive for small to mid-sized enterprises since infrastructure would be a significant concern. The initial outlay for necessary hardware can be costly for small businesses, but it can be profitable for medium to large sized organizations with the appropriate hardware capability.
This licensing model is suitable for businesses that are looking to use cloud servers for ERP software implementation. The ERP system is hosted and maintained by the vendor on a third-party server in this model. In addition, a subscription licensing model for ERP would be available as a Software-as-a-Service model, for which businesses pay monthly or annual charges for the software. The subscription model provides better flexibility and scalability, reduced upfront costs since there is no need for on-premise hardware expansion, and a lower initial licensing outlay.
7 Factors that Influence ERP Software Cost – Key Considerations for Setting an ERP budget
- ERP Licensing model
You must determine which pricing model suits your company and which would operate best with your business procedures. There are hybrid alternatives that borrow components from each model and the basic pricing model mentioned above. While implementing an ERP, ensure that the ERP software is justified with a solid ROI projection.
- Additional ERP Modules
Most ERP systems have lower initial costs for the basic package; however, you will have to pay extra for each additional industry-specific module you require. Therefore, you should choose the suitable licensing model and the modules you need and establish what you anticipate your ERP to deliver.
- ERP System Customizations
Customization is another important aspect that adds to the ERP software cost. If you want your ERP to fit your company precisely and individually, this necessitates some level of customization typically. Therefore, when implementing an ERP, unique ERP customizations are required to meet the individual business needs.
- User Training
The cost of training your team on advanced strategies and ways to use the system has an upfront cost in ERP implementation. Additionally, there are also expenditures connected with ongoing training. ERP vendors usually provide free online resources, such as training manuals. However, if specific resource training is required, you should seek professional assistance.
- Implementation Partner
To ensure success, you need to carefully consider who will be supporting your implementation journey. Without the right partner, ERP implementation can cost you more than you originally anticipated. Additionally, it is essential to check your implementation partner’s experience in your industry or similar, knowledge of the ERP software application, and if they fit your company culture.
- Additional Support
ERP software provides a primary support package that includes email support and a knowledge base. Companies frequently require more comprehensive and advanced assistance to fully utilize the software and reduce downtime due to technical issues. In those cases, companies would have to pay fees in addition to the plan’s introductory price for additional support, or rely on their implementation partner for trainings and troubleshooting.
- Maintenance and upgrades
In the case of on-premise ERP, companies frequently require an IT staff to maintain the ERP system and resolve any technical issues promptly. Also, the majority of on-premise ERPs don’t get automated software upgrades or regular system maintenance. As a result, organizations would incur additional costs for system updates and maintenance yearly. Contrarily, such upgrades and maintenance are typically included in the cloud deployment models.
Providing an exact cost is impossible without comprehensive consideration of key business details. Dynamics 365 is one of the most effective and most comprehensive ERP systems on the market, and it is well known for robust features that streamline entire business processes. In addition, Microsoft Dynamics 365 offers advanced modules available for individual purchase. This allows companies to customize their individual modules based on their specific business area, effectively reducing the total cost of the implementation.
If you are curious to know more about Dynamics 365 modules and implementation costs, get in touch with us to explore the tailored implementation strategy that perfectly fits your business needs.